How to keep up with everything and be productive
Plan
Personal productivity is built on planning. Break down a big task into stages, step by step. Many people think that daily planning does not help, but only takes time. However, when you see a complete list of things that need to be done in a limited period, you will start moving faster.
Set priorities
Business is an endless stream of tasks to improve it. Or rescue, if things are going badly. First of all, you need to focus on important and very urgent tasks. If you don't deal with them, you won't have to solve other tasks.
The Eisenhower system will help you prioritize, determine the urgency and importance of tasks. At Borfexan, we use this system and have already seen its effectiveness. The most important and urgent tasks must be completed as soon as possible. Usually, these are tasks that have a deadline: delivering a project, responding to a customer, negotiating, etc. Important and non-urgent tasks need to be scheduled. As a rule, this category includes things that make you and your business better: taking a training course, cleaning up your knowledge base, etc.
Urgent and unimportant tasks need to be delegated. Usually, this is some kind of routine work that does not require special skills. The last category is non-urgent and non-important tasks, which need to be controlled or removed from your plan altogether.
There are tasks that take a lot of time. However, they can either be automated or delegated. For example, answering calls. CRM implementation will help you deal with customers. Add a feedback form on your website and configure the system so that it answers the most common questions and transfers requests to managers. You don't need to hire employees to delegate tasks. You can outsource them.
Find your work style
Every person has natural peaks of activity. For some, it's easier to deal with the most difficult tasks at the beginning of the day. Others need time to “warm up” - such people work better in the afternoon. Track the periods when you are most effective. Schedule difficult tasks for those times. Remember, our well-being also affects our productivity.
Business is unpredictable. Don't make too tight a schedule - leave room for maneuver. If force majeure circumstances arise, then you don't have to completely break your plan. Also, don't forget about time for rest. If you do not take a good breath, you can suffocate. Borfexan Trading Company organizes team building and picnics for employees, where you can communicate in an informal setting.
Don't forget to evaluate your performance. At the end of the week, check your plan. Analyze what you managed to do and in what time frame, and what remained unfulfilled and for what reasons. This analysis will help you optimize your workflow and increase your productivity.